Fettes College hosts a significant range of events and functions, each of which requires planning and many of which require some form of catering provision or hospitality offering.  These functions may be internal and relate to a society meeting, a sports event or a formal dinner; equally, they may be external and include a wedding or similar celebration or simply involve the use of Fettes facilities by a third party, including the hire and use of space, facilities and sports pitches.

As a full boarding school, Fettes operates 7 days a week during term time and events will typically occur throughout the week.  The same is true of the holiday periods with more of an emphasis on external hires and events.

Reporting to the Catering Manager, the role of Hospitality Events Coordinator will lead on the successful and timely coordination of all events and functions with input, as required, from other relevant stakeholders, including catering, housekeeping, estates, janitorial, tech/ICT and staff within the trading subsidiaries.

The role will involve monitoring and/or maintaining a forward diary of all events which require allocated facilities/space/rooms and/or some form of catering or service and ensuring appropriate resources are in place to ensure they run smoothly.

The Hospitality Events Coordinator will be expected to be flexible in working hours and able to work additional hours as required for functions within the College.  In these circumstances, and subject to other commitments, the post holder will be able to adjust their normal working hours accordingly, with agreement from the Catering Manager.

The hours of work are 8.30 am to 5 pm, Monday to Friday, however, the nature of this role will require a degree of flexibility around these.

Annual Salary:        Competitive - please provide an indication of salary expectations.

Staff Benefits:         In addition to being part of a great team you will be entitled to a range of benefits that include:

• Parking within the campus grounds. The campus is easily accessed by car and bus; there is a bus stop located outside the campus serving a number of routes across the city and to rail stations.
• Membership of Westwoods gym and health club which offers a range of excellent fitness and leisure facilities including a 25m swimming pool.
• Free lunchtime meals during term time, and at other times when catering is provided, and you are on duty.
• Life insurance scheme.
• Excellent Employee Assistance Programme (EAP).
• You will be opted into the Fettes Trust Non-Teaching Staff Pension Scheme after 3 months service. This scheme is a money purchase one and full details of it and your options will be made available to you prior to your opt-in date. The Fettes Trust will contribute to the scheme and your contribution will be subject to the minimum overall combined employer and employee contribution limits set by the Pensions Regulator. Fettes operate a contribution matching scheme up to 10% of base salary.
• Access to discounted healthcare, additional life insurance, shopping discounts, etc through our benefits portal.

Please see the full Job Description for duties and responsibilities for this role.

The Ideal Candidate will have:

• A strong team-playing ethic, the ability to demonstrate warmth in dealing with others and a high degree of emotional intelligence;
• Excellent communication and organisational skills with the ability to handle multiple, likely time-critical, tasks;
• Outstanding attention to detail, a high degree of initiative and a problem-solving attitude;
• Some experience in planning, organising or managing events;
• Good financial awareness and the ability to develop and manage a budget;
• Good computer literacy, particularly with the Microsoft Office Suite.

Physical Demands

The demands of the role may include the need to be on the move regularly throughout the day, travelling around the significant campus.  In addition, there may be a requirement for a degree of manual handling and physical dexterity.  A capacity to deal with these requirements as they arise and demands of meeting service deadlines is important.

ABOUT FETTES

Fettes College is a leading HMC co-educational boarding and day school close to the heart of Edinburgh.  It has a strong tradition of academic, sporting and cultural excellence underpinned by outstanding pastoral care.  Fettes opened its doors in 1870 and became fully co-educational in 1980: it is now an independent school of some 785 students. There are 594 students in the Senior School (13-18 years) and 191 students in the Preparatory School (7-13 years). Fettes follows the English curriculum of GCSEs, and the dual pathway of A Levels and IB. Our full-boarding ethos ensures weekends are vibrant and fun.

The academic staff in the Senior School consists of the Head and 91 full-time members of the Common Room. Our Prep School shares the same site and consists of a further 29 full-time teaching staff. Fettes is a collaborative community in which every member is working towards fully realising their potential whilst supporting those around them. 

The school stands on a stunning and secure 100-acre site, but still within walking distance of Edinburgh’s city centre. The historic main building holds the Chapel, Library, the English, Classics and History Departments as well as the Medical Centre and two boarding houses. A large purpose-built teaching block (the Spens Building) houses Art, Modern Languages, Mathematics, Economics, Geography and Music. The Theatre, Science Laboratories and Dining Hall are adjacent. The Preparatory School and seven further boarding houses (including a purpose-built co-educational U6th House) are also on the campus. Our sports facilities (including extensive playing fields, two all-weather pitches and a private Health Club) are excellent. 

We have a commitment to build even more ground-breaking facilities, including a Wellbeing Centre and construction of new Science and Innovation buildings.

As well as our teaching staff we employ over 220 Operational Staff across the many departments, including Estates, Security, Housekeeping, Finance, Admissions and Marketing with a pervading sense of community amongst staff, students and parents alike. 

OUR VISION

We have created and developed a bold new vision for Fettes, one which focuses on what we believe Fettesians should aspire to be, the skills they will need in life and the impact we want them to make in the world.

We have called this vision Fettes Moving Forward: A place to live. A place to learn. A place to grow. You can find out more about the vision - and how it shapes and informs Fettes' future at www.fettes.com/vision 

Please also watch (with sound on) our film below - Ode to Place - which complements the vision and captures the ethos of Fettes College and what a Fettes education means. 

THE AIMS OF THE COLLEGE 

Fettes College will ensure that our students:

• Feel valued and respected as individuals

• Receive the highest possible quality of education, engaging them in rigorous and relevant opportunities in a dynamic curriculum that creates lifelong learners

• Feel safe, have a sense of personal worth, are thoughtful and considerate of the needs of others, while possessing a willingness to take on responsibility

• Are encouraged to stretch and challenge themselves

• Develop a sense of self-confidence, integrity, emotional resilience, loyalty, good manners, leadership skills and teamwork

• Value a sense of community

• Are surrounded by inspirational caring staff

• Feel represented and are provided with equal opportunities regardless of gender, identity, sexual orientation, disability, ethnicity or religion. 

“Our Students will leave the school knowing themselves, looking out for others, capable of thinking critically and ready to make a positive mark on their rapidly changing world. They will be bold and visionary yet compassionate; they will possess a global perspective and be ready to embrace the opportunities of the future” Helen Harrison, Head